Procedures for
obtaining and using Trip Photos:
1. You will see a link on your
upcoming trip page to print a Photo Release Form. I would
print two of them and take them with you. It
automatically fills out the top portion for you. I say
take two copies if you have more than 12 people
attending.
2. At the beginning of your trip when
participants are signing the waiver form, ask all of
those participants who DON'T want their picture taken for
the website to raise their hands. Tell everyone who plans
on taking pictures to make note not to take pictures that
include those people. Then pass around the Photo Release
Form and have everyone else sign it. Get the form back
and KEEP IT. That way noone has to mail it. The one form
serves as a release for all photographers.
3. Tell the photographers that to
submit their pictures, go to the Trip Reports page of the website in a few days
after the trip and click on the "Submit Pictures for
this Trip" link next to the trip report for that
trip. That should give you time to write it and have the
coordinator approve it. The link does not become
available until that report is up on the site.
4. Finally, you will receive pictures
from photographers via email, and they will have already
resized them and prepared them as per the Submission
instructions. Pick the best four and load them to the
site via the Trip Leader's page. Make the first picture
(Picture 1) the best of the four pictures. As soon as you
load the pictures, they will be LIVE on the site on the Trip Reports page and the Gallery page. Only pictures for the last two months
of trips will automatically display.
That's it!
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