Procedures
for obtaining and using Trip Photos:
1. Explain that the Release
Form has "Yes/No" columns where
participants may opt in or opt out to being
photographed.
2. At the beginning of your
trip when participants are signing the waiver
form, ask all of those participants who DON'T
want their picture taken for the website to raise
their hands. Tell everyone who plans on taking
pictures to make note not to take pictures that
include those people. Then pass around the
Release Form and have everyone sign it, and
circle "Yes" or "No" under
"Photo Consent". Get the form back and
KEEP IT. That way no one has to mail it. The one
form serves as a release for all photographers.
3. Tell the photographers
that to submit their pictures, go to the Trip
Reports
page of the website in a few days after the trip
and click on the "Submit Pictures for this
Trip" link next to the trip report for that
trip. That should give you time to write it and
have the coordinator approve it. The link does
not become available until that report is up on
the site.
4. Finally, you will receive
pictures from photographers via email, and they
will have already resized them and prepared them
as per the Submission instructions. Pick the best
four and load them to the site via the Trip
Leader's page. Make the first picture (Picture 1)
the best of the four pictures. As soon as you
load the pictures, they will be LIVE on the site
on the Trip
Reports
page and the Gallery page. Only pictures for
the last two months of trips will automatically
display.
That's it!
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