Procedures for obtaining and using Trip Photos:

1. Explain that the Release Form has "Yes/No" columns where participants may opt in or opt out to being photographed.

2. At the beginning of your trip when participants are signing the waiver form, ask all of those participants who DON'T want their picture taken for the website to raise their hands. Tell everyone who plans on taking pictures to make note not to take pictures that include those people. Then pass around the Release Form and have everyone sign it, and circle "Yes" or "No" under "Photo Consent". Get the form back and KEEP IT. That way no one has to mail it. The one form serves as a release for all photographers.

3. Tell the photographers that to submit their pictures, go to the Trip Reports page of the website in a few days after the trip and click on the "Submit Pictures for this Trip" link next to the trip report for that trip. That should give you time to write it and have the coordinator approve it. The link does not become available until that report is up on the site.

4. Finally, you will receive pictures from photographers via email, and they will have already resized them and prepared them as per the Submission instructions. Pick the best four and load them to the site via the Trip Leader's page. Make the first picture (Picture 1) the best of the four pictures. As soon as you load the pictures, they will be LIVE on the site on the Trip Reports page and the Gallery page. Only pictures for the last two months of trips will automatically display.

That's it!

Adventuring, P.O. Box 23655, Washington DC 20026 USA (202) 462-0535


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