Trip Leader's
Checklist (Print for your
Preparation)
Before the trip:
Review schedule of trips sent to
you by your program coordinator. Contact your
coordinator if you need an updated version
e-mailed to you.
Enter description and other
information about your trip onto the Adventuring
web site via the Trip Leaders Page; see your
program coordinator for further information if
you need it. As soon as your trip description is
processed by your coordinator, it will appear on
the web site and then will be printed in the next
month’s newsletter, as long as your trip
appears on the web site BEFORE the newsletter
deadline, the 21st of each month. (New
trip leaders should instead use the "Suggest
a Trip" button provided on the website's
main page.)
For posting an impromptu trip,
you may want to alert the program coordinator for
more immediate processing.
Plan the event, including any
lunch and/or snack breaks.
If appropriate, prepare and copy
cue sheets and carpool directions for
participants.
Respond to phone and e-mail
queries. Alert callers as to weather
contingencies; arrange carpool if appropriate.
Try to screen out persons who are obviously
inappropriate for your particular event due to
lack of experience or equipment. Keep telephone
numbers of interested parties in case you need to
call them to cancel or rearrange plans.
Make arrangements for any
special events (home visits, restaurant
reservations, etc.)
From the website, print (or, if
necessary, request from your program coordinator)
copies of the REQUEST AND RELEASE FORM.
Day of the
Trip:
Arrive at designated meeting
site several minutes ahead of planned meeting
time.
Have all participants (including
yourself) sign waiver forms.
Collect $2 from each participant
($4 for overnight trips).
Calculate, collect, and disburse
carpool monies from appropriate participants (see
Leaders' Guide for formulas).
Take name and address of anyone
wishing a complementary newsletter.
Lead your event! Do your best to
prevent participants from getting lost and from
taking unsafe actions. Make sure that everyone
who starts the trip finishes it unless they make
other arrangements.
Carry a small first aid kit and
a few tools (such as a patch kit) if appropriate.
After the trip:
Mail within ten days to the
address given on the release form: a check for
all trip fees (You need not pay for yourself.),
the release forms, and names of participants
requesting a newsletter.
If the event was cancelled,
write cancelled on the waiver form and mail it.
If at all possible, enter a trip
report and photos on the website.
Select the TRIP REPORT option on
the leaders' page. It will be posted to the
website and published in the newsletter after
processing.
Report to your program
coordinator any special problems that may have
occurred.
